Milwood Baptist Church

Building Use with Insurance

Dear Community Member,

We are so grateful that God has given us a wonderful building in North Austin and that we are able to share it with others in the community. As we strive to be good stewards of our building, we need to collect some information from you in order to consider your request. Please take a few minutes to complete the following form.

Also, we have been advised by our insurance agent that all who use our building should submit a Certificate of Insurance naming Milwood Baptist Church as a insured on your policy for any incidents that may occur as the result of your event. If you are not an officially organized group and/or do no have insurance, please indicate that in the form below.

BUILDING USE POLICY

In order to properly maintain the building and be considerate of others using the same building, I understand we are to abide by the following guidelines:

1. A NONREFUNDABLE deposit of $100 is to be sent to the church. This includes a key access to the building and the first hour of building use. A fee of $25/hour is requested to cover the utilities and cleaning costs for the event.

2. Always leave the room(s) as nice as you found them. Cleaning supplies can be found on each floor. Make sure that the tables and chairs are back where they were before you began your event. Please bring your own linens and supplies for your event. If additional cleaning is required after your event, please contact the Church Building Deacon, Matt, at ham6288@gmail.com as soon as possible.

3. Children are not to be in any part of the building or grounds without adult supervision.

4. Make sure your group stays in the area(s) requested below as other groups might be using the building at the same time.

5. Please only adjust the thermostats up or down. DO NOT place them on hold or leave the fan in the on position.

6. Use of alcohol and tobacco is prohibited in any part of the church building and grounds.

KEY POLICY

If your event requires having a key to the building, you must fill out the Key Request and pick up the key prior to the event at the church office (located on the second floor). Keys must be returned no later than one week after your event.

I understand that the church key(s) may not be duplicated for any reason. I also understand that I may not loan the key to anyone without approval of church staff. I assume responsibility for making sure that all outside doors are locked and secured properly. I agree to return the key to the church office as soon as it is no longer needed.

TABLES AND CHAIRS

IN YOUR DESIRED ROOM: YOU ARE WELCOME TO REARRANGE TABLES AND CHAIRS WHICH ARE IN YOUR DESIGNATED ROOM IN ORDER TO BEST SUIT THE NEEDS OF YOUR EVENT. WE ASK THAT YOU REARRANGE THE ROOM TO ITS ORIGINAL SETUP WHEN YOU LEAVE. RECOMMENDATION: TAKE A PICTURE OF THE ROOM ON YOUR PHONE TO RECALL EXACT SET UP.

FROM OTHER ROOMS: IF YOUR EVENT REQUIRES MORE TABLES THAN ARE AVAILABLE IN THE REQUESTED ROOM, YOU MAY REQUEST TO PULL TABLES AND CHAIRS FROM ANOTHER ROOM. THIS MUST BE APPROVED BY OUR OFFICE AS WE MAY HAVE OTHER EVENTS TAKING PLACE AT THAT TIME. WE REQUEST YOU PUT THEM BACK IN THEIR ORIGINAL LOCATION WHEN YOU ARE FINISHED.

FROM STORAGE: THERE ARE ADDITIONAL TABLES AND CHAIRS IN STORAGE AND TO ACCESS THOSE YOU WILL NEED TO PAY A NON-REFUNDABLE $100.00 FEE AT THE CHURCH OFFICE BEFORE THE EVENT. MILWOOD BAPTIST PERSONNEL WILL PLACE THOSE TABLES IN THE DESIRED ROOM BY AN AGREED UPON TIME. THE TABLES AND CHAIRS SHOULD BE CLEANED, NEATLY STACKED, AND READY FOR RELOCATION WHEN YOUR EVENT IS OVER.

Name (Required)

Email Address (Required)

Address: (Required)

Today's Date: (Required)

Mobile Phone #:

Group Name: (Required)

Organization Name: (Required)

Leader Contact Information: (Required)

Name Email Address Phone #

Is your organization a registered 501(c)3 status? (Required)

Yes

I don't know

Is your organization overseen by a parent organization? (Required)

Yes

I don't know

How many participate in your meetings at this time? Please list number of children and adults separately. (Required)

Is your meeting something that participants pay for or is your meeting a free service? (Required)

Participants pay to attend

Participants attend for free

Do you have insurance for your organization? (Required)

You must provide a Certificate of Insurance naming Milwood Baptist Church as a named insured. Email a copy of the certificate to admin@milwoodbaptist.com.

Yes

I don't know

Group Event: (Required)

Event Start Date: (Required)

Event End Date: (Required)

If this is a recurrent event, please list each date of use.

Building Use Start Time: (Required)

Be sure to include set-up time.

Building Use End Time: (Required)

Be sure to include clean up time.

Rooms/Areas Needed: (Required)

Description of Building Use: (Required)

Select the following to agree to our terms of use. (Required)

I will return the room(s) to the condition in which found them.

I will not allow children in any part of the building or playground without adult supervision.

I will make sure my group stays in the area(s) requested above.

I will not place the thermostat(s) on hold or leave the fan in the on position.

I will not allow the use of alcohol and tobacco in the building or on the grounds.

I assume responsibility for locking and securing all outside doors.

I will not lend the church key(s) to anyone else.

I will not duplicate the church key(s).

I agree to return the key to the church office as soon as it is no longer needed.

By typing your name below and submitting this form you represent that all of your answers are truthful and you agree to all the policies, terms, and conditions stated above. (Required)

Type your name as your electronic signature.

Driver's License #: (Required)

Milwood Baptist Church

12217 Cassady Dr, Austin, TX 78727